Create a Professional Invoice with AI
Answer a few quick questions and get a ready-to-download professional invoice with all your business details.
~10 min to complete
Difficulty: ★☆☆☆☆
Enter your email to get started
We'll unlock the generator below once you confirm your email.
1Enter Your Invoice Details
Fill in the fields below. The preview and totals update automatically as you type.
Your Business
Invoice Details
Bill To
Line Items
Tax & Discount
Notes / Payment Terms
2Preview & Download
This is exactly what your client will see. It updates as you fill in the form above.
Fill in the form above to see your invoice here.
How to Send This Invoice
What to do once your PDF is downloaded.
- Click Download PDF above — it saves straight to your device's downloads folder.
- Attach the PDF to an email to your client, or send it through WhatsApp, Slack, or however you usually communicate with them.
- If you use accounting software (QuickBooks, Zoho Books, Tally, etc.), you can still generate and send this PDF for a quick one-off invoice, or upload it as an attachment to a matching record there.
- Keep a copy for your own records — save it in a folder named after the client or the month.
- If it isn't paid by the due date, this same file is a ready reference for a polite follow-up email.
Troubleshooting
Common questions, and how to fix them.
Totals & Calculations
My total doesn't look right.
This tool applies your discount first, then calculates tax on what's left. For example: a $100 item with a 10% discount and 18% tax comes to $90 after the discount, then 18% tax on that $90 — not on the original $100. Check the preview: Subtotal, Discount, and Tax are shown as separate lines so you can trace the math.
A line item isn't adding up.
The Amount column is always Quantity × Unit Price. If it shows $0.00, check that both the Qty and Unit Price boxes actually have numbers in them — an empty box is treated as zero.
I can't remove a line item.
The invoice always needs at least one line item row, so the last remaining row can't be deleted. Clear its text instead, or add a new row first and then remove the old one.
Logo & Appearance
My logo isn't showing up.
A small message should appear at the bottom of the screen if the file couldn't be read. This is almost always the file type — save your logo as a PNG or JPG and try uploading it again.
The accent color didn't change when I uploaded my logo.
This happens with plain white, black, or very low-contrast logos — there isn't a clear color for the tool to pick up. This is normal. Just choose a color yourself using the color box.
Downloading
Clicking "Download PDF" doesn't do anything.
Check for a red box around a field further up the form — that means a required field (business name, client name, or a line item) is still empty. The page will jump to it for you.
My browser blocked the download.
Some browsers ask for confirmation the first time a page tries to download a file. Look for a small prompt near your address bar and allow it, then click Download PDF again.
General
I refreshed the page and lost everything.
This tool doesn't save your work between visits — there's no login system, so a refresh starts you over. Try to finish and download your invoice in one sitting.
Final Execution Checklist
Check these off as you go, from filling in your details to sending the invoice.