Managing invoices may not be the most exciting part of running a business, but it’s essential. Regular & timely invoicing ensures better cash flow, reduces payment delays, and keeps your finances in check. For freelancers and small businesses, having the right invoicing tool can save hours of manual work.
It also helps you stay organized, maintain professionalism, and avoid costly errors. Choosing the right software can simplify everything for you, like tracking payments, automating recurring bills, and sending estimates.Â
In this blog, we’ll explore a list of the best invoicing software that is ideal for freelancers, solopreneurs, and business owners. But before that, let us look at the pre-requisites that will help you understand your own requirements and expectations from invoicing software.
Key Features to Look For in Invoicing Software:
Not all invoicing tools are the same. To find the right one for your business, look for these important features:
Easy to Use:
- Choose software with a simple dashboard, clear menus, and quick setup. It should be easy to learn and use.
Custom Invoices:
- Pick a tool that lets you create a personalized invoice template, add your logo, change colors, adjust the layout, and set tax rates or payment terms
- A customized invoice looks professional and builds trust.
Multiple Ways to Get Paid:
- Good invoicing tools let you accept payments via credit card, bank transfer, Stripe, PayPal, and more. This makes it easier to get paid on time.
Recurring Invoices:
- Select a software that will help you set up automatic invoices for repeat clients so you don’t have to do it manually every month.
Expense Tracking and Reports:
- Pick a tool that helps you track your expenses and create useful reports.
- This helps with tax filing, budgeting, and staying organized.
One-Time Payment Option:
- Look for invoicing software that offers a one-time purchase.
- It is a budget-friendly option for freelancers or small businesses.
Access from Anywhere:
- Go for a tool that provides you with Cloud access and a mobile application.
- You can send invoices, track payments, and manage your account from your phone or laptop, anytime and anywhere.
Now that we have covered all the factors you need to consider before selecting an ideal invoicing software for your business needs, let us explore a few tools along with their features and pricing. This will help you make an informed decision.
8 Best Invoicing Software
- Invoice-Way – Invoicing Software For Your Business
- BoxHero – Inventory Management Tool
- MYFUNDBOX – Subscription Billing Software
- Pelrio- Cashflow Management Software
- SIR – Simple Invoice, Receipt & Inventory Manager
- NotionBooks- Editable Accounting Toolkit
- Fatora.io: Build a Super Fast Online Store
- Field Promax – Invoicing and Job Management Software
Invoice-Way is an invoicing software for your business that helps you create, customize, and automate your billings. It is a user-friendly system that helps you carry out these tasks in a common expenditure monitoring system. Â
With Invoice-Way, you can make special invoices and keep track of expenses efficiently.
Key Features Of Invoice-Way:
- Create professional invoices in seconds
- Edit and add your company logo to the invoice
- Keep track of business expenses
- Keep track of customers with a user-friendly interface
- Create and send estimates to your clients and many more…
Lifetime Access | Pricing – $19
BoxHero is an inventory management tool that helps you track your inventory in real-time across multiple locations. It also helps you simplify stock control with barcode scanning for better order management.
It helps you streamline everything from invoicing to billing in one centralized platform. BoxHero also helps you create and manage purchase and sales orders to track every transaction with accuracy and efficiency
Key Features Of BoxHero –Â
- Effortlessly register and categorize your items.
- Customize item attributes like brand, color, and size for precise tracking.
- Manage your inventory from any device—PC, tablet, or smartphone.
- Record stock movements with just a few clicks.
- Send professional invoices for every transaction.Â
- Access real-time reports and historical data to project future sales and optimize stock levels
Annual Access | Pricing – $200
MYFUNDBOX is a subscription billing software that helps you manage payments. It integrates with leading payment gateways like Stripe, Mollie, GoCardless, and more.
This payment platform allows you to manage recurring, one-time payments, automate invoicing, and streamline your billing process.
Key Features Of MYFUNDBOX –Â
- Save time and reduce errors with automated billing and invoicing.
- Reduce involuntary churn with smart dunning management.
- Security is a top priority, and its payment partners adhere to the highest security standards.
- Gain valuable insights into your business with real-time analytics.
- Operate globally with support for multiple currencies and languages.
Annual Access | Pricing – $1188
Pelrio is a cash flow management software that helps you move your financial management off of spreadsheets to an effective automated tool to simplify financial management.
It is specifically built for medium to small businesses or freelancers.
Key Features Of Pelrio –Â
- Offers centralized financial data integration (over 2800 banks)
- Integrates with more than 25 accounting ERP systems
- Provides OCR capabilities in English, French, German, Italian, and Spanish
- Grants access to tools like cash flow forecasting, automated expense control, and payment schedule management.
- Provides a breakdown chart for categories, suppliers/clients, or projects
Lifetime Access | Pricing – $80
Simple Invoice & Receipt maker helps you automate inventory management and create professional invoices. It also helps you create and track estimations, receipts, payment vouchers, purchase orders, work orders, and more.
This invoice generator also notifies you when the supply levels are low, ensuring efficient inventory management.
Key Features Of SIR –Â
- Helps you add numerous companies to a single profile
- Supports various currencies & views the information in various languages
- Allows customization in logos, payment information, payment conditions, due dates, discounts, taxes, shipping information, notes, and more to the document.
- Supports documents to be sent to anyone via email, WhatsApp, print, or PDF.
- Integrates seamlessly with Stripe & PayPal.
Lifetime Access | Pricing – $35.99
NotionBooks is an editable accounting toolkit that is designed for bookkeeping, financial tracking, payment management, meeting scheduling, and managing key contacts.
It helps you track income, expenses, debt payments, manage savings, budget, and calculate net worth.
Key Features Of NotionBooks –Â
- Intuitive and easy-to-use interface to access the tool and its features.
- Edit the templates and fill in the details according to your requirements.Â
- Customize the categories of each section to suit your needs and requirements.
- Keep track of historical transactions and client-related activities
- Provides real-time updated accounts and helps simplify the bookkeeping process for any user.
Lifetime Access | Pricing – $25
Fatora is an online Store Builder that will help you build your online e-commerce store with capabilities like managing sales, products, payments, shipping, invoices, and statistics.
It consists of an integrated technical team that provides e-commerce services and electronic payment solutions.
Key Features Of Fatora –
- Provides Integration with websites and online stores
- Allows the import of the customer list and their contact details
- Provides seamless compatibility with all operating systemsÂ
- Integrates easily into your e-commerce or website
- Collects your payments locally and internationally, and more…
Lifetime Access | Pricing – $43
Field Promax is an invoicing and job management software tailored for field service-based businesses like HVAC, plumbing, electrical, and more. From creating branded invoices to collecting digital signatures and tracking payments, Field Promax makes the billing process smooth, fast, and paper-free.
Designed with technicians and office staff in mind, it brings together scheduling, dispatching, estimates, and invoicing into one simple dashboard.
Key Features of Field PromaxÂ
- Create and send invoices in just a few taps from mobile or desktop
- Convert approved estimates directly into invoices
- Track payments and unpaid invoices with built-in reminders
- Add parts, labor, and tax automatically to avoid billing errors
- Attach customer signatures and job photos to invoices
- Seamlessly integrates with QuickBooks Online and Xero
- Supports recurring jobs and recurring invoicing
Monthly Access | Pricing – Starts at $99/2 users/month
Conclusion:
Choosing the best invoicing software depends on your business size, budget, and invoicing needs.
Some tools, like Invoice-Way and Pelrio, provide a lot of features. Other tools like SIR are great for specific tasks. There’s something for everyone.Â
Try out a few tools, check their features, and see which one feels right for you. Pick the one that fits your workflow and makes invoicing easier.Â
Got any questions? Drop them in the comments below!
